(Approved  BOD)

Helping Hands Computer Education Organization

Members of the Board of Directors and staff are expected to reveal any personal, family or business interests that they have, that, by creating a divided loyalty,could influence their judgment and hence the wisdom of decisions. A conflict of interest exist wherever an individual could benefit, dis-proportionally from others, directly or indirectly, from access to information or from a decision over which they might have influence, or, where someone might reasonably perceive there to be such a benefit and influence.

Examples of possible conflict of interest situations with respect to our Association include:

a board member has a personal or business relationship with the Association as a supplier of goods or services or as as landlord or tenant
a staff member has a personal of financial relationship with a client of the Association outside of the workplace
The Association is employing someone who is directly related to a board member or other staff member
Conflicts of interest (real and perceived) are unavoidable and should not prevent an individual from serving as a director or staff member unless the extent of the interest is so significant that the potential for divided loyalty is present in a large number of situations.

Procedure for Handling A Conflict of Interest

1. Members of the Board and staff have a duty to disclose any personal, family, or business interest that may, in the buyers of another person, influence their judgment.

2. The Board as a whole have a duty to disclose specific conflicts of interests to Association members, staff and external stakeholders where that interest may, in their judgment, affect the reputation or credibility of the organization, and to disclose the Board's procedure for operating in the presence of such conflicts.

3. Board members and staff have a duty to exempt themselves from participating in any discussion and voting on matters where they have, or may be perceived as having, a conflict of interest. Such exemptions should be recorded in minutes of meetings.

  4. Any business relationship between an individual (or a company where the individual is an owner or in a position of authority) and the Association, outside of their relationship as a Board or staff member must be formalized in writing and approved by the Board.


A report of misuses of resources should be made in good faith and with reasonable grounds for suspicion.  Such as report will be viewed as a protected disclosure and kept confidential.

The following are the types of resources that could be violated:

*  Real or personal property
*  Facilities
*  Finances (cash and other assets, receivables)
*  Intellectual property
*  ( Organizational's) name 
*  (Organization's) records

Helping Hands Computer Education Organization will have an open-door policy in relation to receiving reports of misuse of resources.

Reports should be make first to the direct supervisor, or if that is not comfortable, to the HR manager of the chair of the boards's (audit or executive committee).

         HHCEO Audit/Executive Committee will acknowledge receipt of the complaint, review and investigate it.  If the complaint is found to be valid, the (Audit/Executive Committee) and/or the (Executive Director)  will take corrective action

The complainant (whistleblower) will be protected from retaliation unless it is found that the complaint was made maliciously and known to be false.  The latter is grounds for discipline or dismissal.

Signed by:  F. Farinas Meic,
Chief Executive Officer
Helping Hands Computer Education Organization
All Rights Reserved